Project Coordinator

About Marco Technologies

Marco Technologies is a U.S.-based IT services and consulting company that helps businesses manage and improve their technology systems. Founded in 1973 and headquartered in St. Cloud, Minnesota, it started as a small office supply business and gradually expanded into a full-scale technology solutions provider. The company offers services such as managed IT support, cloud computing, cybersecurity, business communication systems, and even managed print services, meaning organizations can outsource their entire tech infrastructure instead of maintaining large in-house IT teams. In simple terms, Marco Technologies acts as a “technology partner” for companies, ensuring their systems run smoothly, securely, and efficiently. While it is not a product-based tech giant like Google or NVIDIA, it plays an important role in the IT services sector, especially for businesses that need reliable day-to-day technology management and support.

Job Description

POSITION SUMMARY/OBJECTIVE

The Project Coordinator is responsible for planning, executing, and finalizing projects according to strict deadlines and within budget. This includes acquiring resources and coordinating the efforts of team members and third-party contributors to deliver project results according to plan. The Project Coordinator will define project objectives, oversee quality control throughout the project life cycle, and ensure effective communication among all stakeholders.

ESSENTIAL FUNCTIONS

• Plan and coordinate projects to achieve objectives and deliverables within established timeframes, budgets, and quality standards.
• Update project workplans and oversee scope management, ensuring all modifications are properly documented and communicated.
• Monitor project progress, budgets, and outcomes; provide status reports to project teams and senior management.
• Coordinate schedules and activities, track performance, and facilitate the achievement of key milestones.
• Lead project kick-off meetings and conduct regular status updates.
• Identify, document, assess, and manage potential and existing issues and risks; implement corrective measures as necessary.
• Assess requirements for additional resources or time and identify opportunities for improved efficiency to ensure goals are met.
• Oversee and coordinate contributions from third-party vendors and collaborators.
• Facilitate project closure, ensuring all requirements are fulfilled in accordance with established timelines and budgetary guidelines.
• Maintain comprehensive project documentation and verify completion of all project requirements at closeout.
• Remain compliant with Marco policies and procedures as outlined in the employee handbook.
• Participate in all required company and departmental meetings.
• Perform additional related duties as assigned.

QUALIFICATIONS

Education and Experience

• A bachelor's degree and two years of relevant experience, or an equivalent combination of education and experience, are required.

Licenses and Certifications

• Valid Driver’s License, proof of personal insurance, and an acceptable driving record.
• Certification such as CAPM (Certified Associate Project Manager) or an equivalent designation is preferred.

REQUIRED SKILLS

• Demonstrated proficiency with business collaboration tools, including MS Office applications and Microsoft Project.
• Strong analytical and organizational skills, with a proven ability to adapt to dynamic project environments and manage multiple projects concurrently.
• Exceptional communication skills in collaborating with both technical and non-technical stakeholders, including the capability to present effectively to groups.
• Consistently exhibit courtesy and professionalism in written and verbal communications, conveying ideas clearly in all settings.
• Highly organized, with the ability to maintain precise and comprehensive records of project activities.
• Collaborative team player within a fast-paced, customer-focused environment, as well as an effective independent contributor under broad management oversight.
• Skilled in creating and utilizing Gantt charts, spreadsheets, and other tools to manage personnel and tasks efficiently and keep project information current.