To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Critical features of this job are described under the headings below. They may be subject to change at any time due to reasonable accommodation or other reasons.
Required Knowledge and Skills:
- Excellent knowledge and ability to use analytical and problem-solving techniques to maximize profitability and achieve positive results.
- Strong critical thinking, problem solving, analysis and spreadsheet capabilities are essential components.
- Proven ability to manage teams, complete tasks and produce deliverables efficiently.
- Must have strong independent thinking and decision-making skills.
- Ability to communicate effectively both verbally, graphically and in writing.
- Knowledge and ability to use Deltek Vantagepoint, NELSON Business Insights reporting (Tableau), MS Office, including Word, Excel, PowerPoint, Outlook, and facilitating virtual meetings.
- Excellent presentation and facilitation skills.
- Ability to multi-task, organize and prioritize tasks as needed to complete within the identified time frame.
- Proficiency in contract administration, additional services management & collections resolution as it relates to our consulting partners.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Ensure accurate project setup in Deltek Vantagepoint
- Support contract review to ensure project setup and invoicing conform to contract terms
- Issue a high volume and high complexity of invoices while working in conjunction with Project Managers to ensure all invoices sent to the client are correct and appropriate
- Proactively manage unbilled time and expenses to ensure all aging balances are addressed by the Project Manager
- Submit all invoices to the clients
- Verify subcontractor and vendor invoices to ensure adherence to contract terms.
- Manage collection of accounts receivable and reconciliation of cash receipts
- Assist Project Managers with accounts receivable tracking and collection efforts
- Train Project Managers in billing processes and procedures
- Mentor & train Project Accountants
- Support onboarding of Project Managers
- Management of Missing Rates tool
- Assist with Project Review Meetings as needed
- Support Finance Leader as needed
- Point of escalation for billing & project challenges and inquiries
- Project forecasting
- Prepare ad hoc reports and provide detailed and timely financial information to leadership as needed
- Maintain accounting files and records
Education / Experience:
- High school diploma required, Bachelors’ degree is preferred
- Minimum of two years’ experience in a high volume billing department, or equivalent combination of education and experience
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